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Speaker Agreement--Invited
Speakers**
2011 Screenwriting Expo
Please save this agreement.
If you submitted proposals, we have sent a confirming email.
Invited** Speaker Benefits Quick
Summary
Here is a quick summary of the
honorarium and benefits to teaching speakers invited by Expo
management*:
– $3 per head for each
paying registrant attending your sessions(s), using
our count*. This $3 is per
session, not per teacher. Multiple teachers of a session must
split
the payment.
–
The Expo will reimburse Speaker for actual parking expense up to $15
per day on days of Speaker sessions. The Westin Los Angeles Airport will have a
group valet rate of $15/day (no overnight).
– free pass to the entire Expo, classes, and evening
receptions
– free basic Expo registration for your designated assistant
or teacher aide
– use of speakers’ Green Room/lounge all day, each
day of Expo
– food and beverage benefits in Green Room (details to be
worked out).
– Promotional help to market your outside products
and services, both during and after the Expo
Invited** Speaker Requirements
Quick Summary:
Here is a quick summary of what you will be expected to provide:
– A professional, relevant presentation
– No
commercialism or "informercializing"--strictly enforced--see below
– Be on time.
– No recording
– Warranty that you own the work you present
The Formal Agreement:
This is an
agreement between Speaker and Creative Screenwriting/The
Screenwriting Expo (The Expo) under which Speaker agrees to present the
sessions entered into the form on the prior page during the 2011
Screenwriting Expo, Sept. 15-18, 2011 at the Los
Angeles Westin Los Angeles Airport.
The
Screenwriting Expo Agrees To Provide:
1. Honorarium:
The Expo agrees to pay Speaker
(or Speakers collectively, not individually) three dollars ($3.00) per paying
registrant (that is, exclusive of staff, volunteers,
other speakers, and other guests of the Expo) in
attendance at each
session, using our count*
as of the moments when our attendance-counting staff members/volunteers
do their counts.
2. Complimentary Expo
Registration; Pass for Speaker Assistant/Aide.
Speaker will receive free registration to the Expo, free tickets to all
speaking sessions, and free tickets to evening receptions. If
Speaker has an assistant or teacher aide, the assistant will receive a
free basic Expo
pass but must purchase tickets to sessions.
3. Parking.
The Expo will reimburse Speaker for actual parking expense up to $15
per day on days of Speaker sessions. The Westin Los Angeles Airport will have a
group valet rate of $15/day (no overnight).
4. Green Room.
Speaker will have access to the private Green Room, which is reserved
for speakers, guests of honor, and a few special guests of
management. Guests of speakers will not be permitted in the
Green
Room unless cleared in advance with Expo
management.
Beverage service and some food service (not yet determined) will be
provided in the Green Room.
5. Promotional Benefits: On-Site,
Web, And Email Blast Promotions For Books, Seminars, Classes, DVDs,
Other Products.
In addition to publicizing Speaker's name and credits in mass direct
mailings, e-mailings, and web site advertising for the meeting, The
Expo will provide to Speaker the following promotional activities for
Speaker's non-Expo products and services:
A.
The Expo will host for one year a web page at
http://screenwritingexpo.com advertising Speaker's
screenwriting-related skills, services, and products. Speaker
will provide the content of this page, which may link to other web
site(s) at Speaker's discretion.
B.
The Expo will send no fewer than three email blasts to the entire
Creative Screenwriting email blast list (currently in excess of 50,000
names) over the course of the year after the Expo, advertising the
services and products of Screenwriting Expo Speakers
collectively. These blasts will direct recipients to the
index
page of Speaker services, which will link to Speaker's page.
C. The
Expo volunteers and ushers will place Speaker's print or other
advertising materials in the room in which the Speaker gives each
invited presentation. Speaker must provide this literature to
The
Expo in advance at Speaker's expense.
D. The
Expo will also place Speaker's print or other advertising materials on
a table or tables in a prominent location or locations in or near the
main exhibit hall and lobby. Only Speakers and other approved
Expo advertisers (exhibitors, sponsors, program advertisers) will be
allowed to place advertising materials on this table or these
tables.
E. Speaker
is entitled to the Exhibitor rate of $200 (one-third the full price) to
place advertising materials in registrant tote bags.
Speaker
Agrees To Provide:
1. Professional, Relevant
Presentation.
Speaker will provide a professional and educational presentation,
relevant to movie and/or TV and/or New Media screenwriting or a related
subject.
2. No Commercialism or
"Infomercializing" In Sessions.
Speaker understands that registrants have traveled to and paid
registration and seminar fees to receive substantive teaching about
screenwriting topics, and agree not to frustrate their attainment of
that objective, or dilute it, with commercial messages for outside
products and services during seminars. Speaker agrees not to
use
scheduled classroom time to promote, sell, offer, or repeatedly refer
to outside screenwriting products and services, or for other commercial
purposes.
Exception:
Speaker may make a single brief mention at the beginning and a single
brief mention at the end of a presentation, no more than 30 seconds
each, of such services, provide contact information, and call attention
to written or other promotional materials, including order forms in
designated locations at The Expo.
3. Punctuality.
Speaker will arrive promptly for each class and begin and end on
time. Question-and-answer sessions may extend beyond the
scheduled deadline to the extent that they do not interfere with other
events or other uses of the room.
4. No Recording.
Audio or videotaping by or for Speaker will not be allowed. The Expo
may take photographs/ videos for promotional purposes only; the Expo,
at its discretion, may offer to some speakers an agreement
under
which sessions would be videotaped and such speakers would be offered
royalties for recordings sold. Speaker may opt in or out of any such
agreement.
5. Warranty of ownership.
Speaker warrants that Speaker is the sole owner
and creator of all
content in the seminar, or holds full and proper legal authorization to
present such content in the seminar, or that such information and
content is in the public domain, or that excerpts of others' work are
"fair use."
6. Materials
Distribution In Designated On-Site Areas Only.
Speaker will not be allowed to distribute materials outside the
classroom except in designated areas.
7. No Libel, Slander,
Porn; Obey Expo Rules.
Speaker agrees that all content in the seminar will not be libelous,
slanderous, or be of adult content. Speaker agrees to obey
rules
of conduct applicable to registrants and agrees not to disrupt sessions
of other Speakers or other Expo events.
8. Notice; Information.
Speaker agrees to immediately notify The Expo at meeting.manager@screenwritingexpo.com
or at a telephone number to be provided should any
scheduling conflicts arise. Speaker agrees to provide a legitimate
federal tax ID number to be paid. Refusal to provide a tax ID
is
grounds for nonpayment.
Entire Agreement: California Law;
Mediation/Arbitration.
Speaker and the Expo agree that this is the entire agreement, that it
is made under California law, and that disputes will be settled by
mediation in Los Angeles, Calif., through the services of the Los
Angeles County Bar Association's Mediation Service, or if such
mediation fails, then in Los Angeles under the rules of the American
Arbitration Association.
*Count Of Paid Registrants For Payment; "Invited Speakers" Defined:
Expo
management will have two Expo staff members counting heads
independently of each other at different times during each
session. The formal, official count for payment will be the
average of their counts, minus 5% to deduct for those admitted free to
sessions (staff, volunteers, other speakers, and speakers'
assistants).
The basis for this 5% figure is that about
8% to 10% of all persons admitted to sessions are staff, volunteers,
other speakers, and other speakers' aides. Since we cannot know
exactly how many persons in your session are unpaid, we make this
conservative 5% downward adjustment.
We insist that
speakers and speaker aides NOT speak to the counters. Attempts to
influence the counts will be regarded as interference.
** Invited speakers
are speakers who were subjected to the evaluation process by the Expo
program management and were subsequently invited to provide teaching
sessions. These benefits do not apply to Guests of Honor,
Sponsored Speakers, Interviewed Guests, or Panelists. Invited
Speakers are paid on the basis that they are expected to prepare and
give an educational lesson.
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