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Information for Exhibitors

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Information, Terms And Booth Reservation Form For Exhibitors

To Reserve A Booth, Please ...

1. Read the terms on this page.  

2. Immediately below or at the bottom of this page, if you are ready to confirm and pay for the booth, please click one of the two "buy" links or call the phone numbers indicated to ask questions or confirm and buy by phone. 
To Reserve A Booth, Please Click An Appropriate Option Below
By clicking on a link below, you acknowledge that you have read and agree to the terms above.
Discount price for 10x10 booth if paid by July 31, 2011 $1,116
Reserve booth $1,395. Half due now, rest by August 11 $697.50 due to reserve
Check out to complete your booth reservation.   Check Out
Or call in your confirmation and payment:
Call our advertising representative Chris Dixon at (323) 810-4381 or call the office at (888) 556-6274 or (323) 957-1405 an ask for Matt or Diana to make a credit card payment over the phone or to ask to be invoiced first.

Summary Of Terms
These Are the Exhibitor Contract Terms

2011 Exhibit Fees:  
  • $1,116 discount price per booth if paid in full by July 31, 2011
  • $1,395 non-discount price after July 31, 2011.  A booth may be reserved with a 50% payment with the remainder due by 4 p.m. Aug. 11, 2011.  
Included In Booth Rental:
  • Right to exhibit at the Screenwriting Expo
  • Right to place a speaker of your choice on the program if you buy early (spaces do fill up--this is not promised if you order a booth late)
  • Piping and drapes
  • Position on a first-come, first-served basis
  • Four staff exhibit-hall-only passes per day
  • Two Expo Basic Passes 
  • One free advertising piece (all sheets attached to each other or within a folder, no more than 6 pages total including folder as 2 pages) in registrant bags
  • A limited right to "ambassadors" (see below) outside the Exhibitor's booth on a case-by-case basis with the approval of Expo management.
  • The right to advertising exlusivity along with Expo management, speakers, and sponsors.  That is, upon notice, we will collect and discard advertising literature of any other person or organization found to be distributing advertising materials anywhere in the Screenwriting Expo.  
Trade Show Management

Creative Screenwriting Magazine, the Screenwriting Expo, and their parent organization, Inside Information Group, Ltd., are referred to collectively below as “The Expo.”

These Rules and Regulations and License are incorporated into and are part of any contract for exhibit space at the Screenwriting Expo:

1. All merchandise and services offered or sold at the Expo must be discounted at least 10% from their regular retail prices.

2. It is agreed that the conditions, rules and regulations printed on this License or any attachments hereto, and in any Exhibitors' manual, as any of such may be amended from time to time, are made a part of this agreement as though fully incorporated herein, and Exhibitor agrees to be bound by such. It is understood and agreed that The Expo is not the owner of the Premises and is not responsible for providing any services to the Exhibitor other than as specified in these Rules and Regulations. The Expo shall not be liable to the Exhibitor if any services are not provided by the owner of the Premises and the Exhibitor agrees to hold harmless and indemnify The Expo against any claim with respect thereto. It is understood and agreed that this agreement shall not in any way be construed so as to create a Landlord-Tenant relationship between the parties hereto.

3. The Exhibitor hereby covenants and agrees to furnish proof of insurance at least seven (7) days prior to occupancy of the Premises in the minimum amounts specified by the venue general liability and personal injury, and workman's compensation insurance to cover Exhibitor's employee(s). The Expo and the owner of the Premises shall be named as additional insured; each shall be held harmless by the Exhibitor for any damages or injuries caused by the Exhibitor, its agents, servants, employees, guests and/or invitees. The insurance shall be maintained for, and cover the full period of occupancy in the Premises by the Exhibitor, its agents, servants employees, guests and/or invitees.  If the Convention Center has increased its minimum required liability insurance above these limits, The Expo hereby incorporates such higher liability limits. 

4. Reservations for exhibit space and the choice and allocation of individual exhibit spaces are on a first-come, first-served basis, with this exception: The Expo, in its sole discretion, may reserve, assign, and allocate exhibit spaces to meet prior agreements or to improve traffic flow or to reserve and use space for itself, or for such practical necessities as separating direct competitors' exhibit booths. “First come” above is defined as receipt of the 50% deposit and an exhibit agreement as defined in paragraph 7 below.

5. In any case, Exhibitors must pay The Expo in full for reserved exhibit space no later than 35 calendar days before on-site registrations open.   In 2011 this deadline is 4 p.m. August 11, 2011. The Expo may, at its sole discretion, give the Exhibitor 24 hours to deliver payment in full and meanwhile offer the space for sale. If the space is then not paid for by noon Aug. 12, 2011, The Expo may re-sell such space or allocate such space to paid Exhibitors, and may keep the non-refundable payment under paragraph 7 below.

6. If Exhibitor does not occupy its space, The Expo is authorized to occupy such space or to cause such space to be occupied as The Expo deems is in the best interest of the Exhibition without in any way releasing Exhibitor from any liability hereunder. The Expo reserves the right to relocate Exhibitor to space other than that specified in this agreement. All payments by the Exhibitor are non- refundable in the event Exhibitor cancels, withdraws, downsizes, defaults, or its exhibit is not set up as of the opening of the Exhibition.

7. A non-refundable payment of 50% of the total fee by the Exhibitor to The Expo is required in order to reserve a booth, or if the Exhibitor opts for the 20 percent discounted price, 100% of the total fee is due by July 31, 2011. The balance is due by August 11, 2011, (except for payments by Exhibitors newly occupying space released for non-payment after August 12, 2011). In any case, all payments must be received before the opening day of the Exhibition, and before the Exhibitor may set up its booth. If any default is made in the payment of any amounts due The Expo under this agreement at the times specified, or if any default is made by the Exhibitor in the covenants or agreements herein contained, the rights of the Exhibitor to utilize the Premise shall cease and terminate at the option of The Expo; and the relationship of the parties shall be the same in all respects as if said term had fully expired.

8. If the Premises are not fully occupied by the Exhibitor and set up for the purpose described herein by the day before the Exhibition commences, the Exhibitor shall have no rights in the Premises; time is of the essence; the relationship of the parties shall be the same in all respects as if said term had fully expired, and the Exhibitor, notwithstanding such failure to occupy shall pay the full amount of payments due under this agreement as liquidated damages (and not a penalty) as a result of the uncertain damages and difficulty in ascertaining damages due to the breach of the Exhibitor.

9. The Expo shall have sole control over admission policies at all times.

10. The total liability of The Expo in connection with this agreement shall be limited to payments made by the Exhibitor to The Expo under the terms of this agreement. The Exhibitor agrees to indemnify The Expo and the owner of the Premises against, and hold them harmless from, any claim or liability of whatever nature, which may arise or accrue by reason of the acts or negligence of The Expo and/or the Exhibitor, their agents, servants, employees, guests, invitees and/or trespassers, and/or the use by the Exhibitor of the Premises, including but not limited to loss, theft, damage or destruction of goods, injury to the Exhibitor, its employees, servants, guests, invitees and/or third parties; the Exhibitor acknowledges that it shall have insurance to cover such claims and damages.

11. All applicable fire and safety laws and regulations must be strictly observed by Exhibitor. Cloth decorations must be flameproof. Wiring must comply with local Fire Department and Underwriters' Rules. Smoking in exhibits is forbidden. Exhibitor shall not permit crowding or blocking of the aisles or fire exits. No decorations of paper, pine boughs, leafy decorations or tree branches are allowed. Acetate and most nylon drapes are not flameproof and may be prohibited. No storage behind exhibits is provided or permitted. The Exhibitor will pay for all necessary permits and licenses, including but not limited to union and/or trade organization clearances. If the Exhibitor or any person employed by or admitted to the Premises by the Exhibitor violates such laws, regulations and/or requirements, such Exhibitor will immediately desist from and correct or cause to be corrected such violation.

12. The Exhibitor shall not damage, nor mar, nor in any manner deface, said Premises. The Exhibitor shall be liable for any such damage including but not limited to those to the building floors, walls or columns, booth equipment, and/or to any other property and will pay to The Expo upon demand such sum as shall be necessary to restore said Premises. The Exhibitor hereby assumes full responsibility for the character, acts and conduct of all persons acting for or in behalf of the Exhibitor. Mechanical or electrical devices which produce sound must be operated so as not to disturb other exhibitors. The Expo reserves the right to determine the placement and acceptable sound level of all such devices.

13. The Expo reserves, and at all times shall have, the sole right to operate all concessions, to control or supervise radio and/or television broadcasting or recording and transcription rights, and other privileges; the Exhibitor shall not engage in or undertake such without the written consent of The Expo.

14. The Expo reserves the right to enter any portion of the exhibit booth and Premises and to eject any objectionable person or persons from the booth and/or Premises; the Exhibitor hereby waives any right and all claims against The Expo in connection therewith.  

15. Exhibitor understands that all personal property must be removed in accordance with the desires of The Expo and the drayage contractor. The Expo reserves the right to remove or to have its designated agents remove from the Premises all effects remaining in the Premises after the time designated by The Expo or the drayage contractor at the sole expense of the Exhibitor and to store the same at the sole expense of the Exhibitor, and without any liability therefore on the part of The Expo, or its designated agents.

16. The Exhibitor shall not do or permit to be done anything in or upon any portion of the Premises or bring or keep anything therein or hereupon which will in any way increase conditions of an insurance policy upon the Premises or any part thereof, or in any way increase the rate of fire or public liability insurance upon the Premises or on property kept therein, or in any way obstruct or interfere with the rights of others on the Premises, or injury or annoy them.

17. The Exhibitor shall not permit the Premises to be used for any improper, immoral or objectionable purpose, including but not limited to the use of X-rated adult, R-rated, and/or sexually provocative pictures, posters, literature, and/or programming. Retail sales of such are prohibited during the Exhibition. Infraction of any of these rules, at The Expo's option, will result in Exhibitor's booth being repossessed by The Expo and the Exhibitor's rights hereunder shall immediately terminate. The distribution of samples, souvenirs, publications, or other sales or sales promotion activities must be conducted by Exhibitor only from within its booth. The distribution of any articles that interferes with the activities of, or obstructs access to, neighboring booths, or that obstructs aisles, is prohibited.

18. The Exhibitor shall not assign this agreement or permit its space, or any part thereof, to be used by another exhibitor or company not 100% co-owned by The Exhibitor or Exhibitor's parent company, or use any portion of the Premises other than herein specified without the written consent of The Expo. Except by specific written permission, The Exhibitor shall not exhibit, offer for sale, give as a premium, or advertise articles not manufactured or sold in its own name, except where such articles are required for the property operation of the Exhibitor's display, in which case identification of such articles shall be limited to the regular nameplate, imprint, or other identification which in standard practice appears normally on them. The Exhibitor may not permit in its booth non-exhibiting companies' representatives. Ruling of The Expo shall in all instances be final with regard to use of any exhibit space.

19. The Expo, its representatives, employees and concessionaires shall at all times have free access to the Premises and the booth.

20. The Expo, its representatives, and employees make no claim as to the amount of traffic any Exhibitor will receive.

21. The Exhibitor shall pay the cost of all trash and packing waste removal caused by its occupancy and shall employ only union labor, as made available by official contractors, in the installation and dismantling of its exhibit and in its operation when required by union agreement.

22. In case the Premises or any part thereof shall be destroyed or damaged by fire or there shall occur any other cause that shall render the fulfillment of this agreement by The Expo impossible, then and thereupon, this agreement shall terminate and the Exhibitor shall pay for said Premises in the full amount specified in this agreement. The Exhibitor hereby waives any claim for damages or compensation of such termination. Should the exhibition not be held, for reasons out of the reasonable control of The Expo, The Expo may retain such part of the Exhibitor's payments hereunder as to compensate The Expo for its expenses with respect to the Exhibition.

23. The building, including the Premises and the keys thereto, shall be at all times under the charge and control of The Expo. Notwithstanding the above, no liability shall accrue to The Expo as a result thereof.

24. The Exhibitor's booth representative shall be restricted to the employees of the Exhibitor. Booth representatives shall wear badge identification furnished by The Expo at all times. The Expo may limit the number of booth representatives at any time.

25. Booth representatives will not be permitted in the Premises earlier than one hour before the scheduled opening time each day of the exhibition, except the opening day, and will not be permitted to remain in the Premises after the closing hour each night, with the exception of the final night. Exhibitors having special problems that require additional time should check in at The Expo's office on the previous day to determine if The Expo will provide access. In the event Exhibitor fails to remove its exhibit in the time allotted by The Expo, The Expo at its option may at Exhibitor's expenses, ship the exhibit through a carrier of The Expo's choosing to place the exhibit in a storage warehouse subject to Exhibitor's disposition or to make any other disposition of the exhibit as it may deem desirable, including but not limited to its destruction without any liability to The Expo, and at Exhibitor's sole expense.

26. Under no circumstances may the weight of any equipment or exhibit material exceed the hall's maximum floor load.

27. The Expo shall have full discretion and authority in the placing, arrangement and appearance of all items displayed by the Exhibitor, and may require the replacing, rearrangement, or redecorating of any item or of any booth; no liability shall be attached to The Expo for costs that may devolve upon the Exhibitor thereby. Exhibitor must make certain that the surfaces of all display material are finished in such a manner as not to be unsightly to Exhibitors in adjoining booths. The Expo has the right to authorize the official decorator to effect the necessary finishing and the Exhibitor must pay all charges to effect necessary changes.

28. Hours and dates for installation and showing shall be those specified by The Expo.

29. The Exhibitor shall not conduct any activities in aisles or in booths other than its own, except as agreed upon by contract.   

30. Samples, souvenirs, publications, advertising literature, and similar items may be distributed by the Exhibitor only from within its booth, except as specified by contract in a manner consistent with this paragraph. Equipment must be arranged so that show visitors do not stand in the aisle while examining equipment or watching demonstrations. No product of the Exhibitor or equipment or booth construction may be so placed as to exclude the view of neighboring exhibits from visitors passing through the aisles, as determined by The Expo. 

31. Exhibitor, its employees, agents, and servants shall not use or permit the use of alcoholic beverages on the Premises. The Expo reserves the right to determine whether the character and/or attire of booth personnel is acceptable and in keeping with the best interests of other exhibitors and the Exhibition. Further, Exhibitor expressly agrees that it will not, nor will its employees or representatives, conduct official Exhibitor functions in private rooms during business hours of the Exhibition except as authorized by The Expo.

32. No Exhibitors or advertising will be allowed to extend beyond the space allotted to Exhibitor, or above the back and side rails of such space. In the rear one-third of each booth, display material (including but not limited to show case, display or storage cabinets, electrical fixtures, wires, and conduits) may be placed up to a height not exceeding 8' from the building floor. In all other portions of the booth, no display material shall exceed a height of 4' from the building floor.

33. Exhibitors may not place or hand out samples, souvenirs, publications, advertising literature or similar items in any area of the premises outside the exhibit hall except by separate written agreement with The Expo, and then only at designated locations; nor shall any other person or organization be permitted to do so. The Expo shall have the right to remove any such materials, or any non-permitted displays, without warning and dispose of them without compensation to the Exhibitor or other person or organization.   The Expo is considering allowing a limited number of exhibitors and speakers to have staff or representatives move about the Expo and offer literature or samples at locations outside the Exhibitor's booth under terms specified and regulated by The Expo.  No distribution of materials outside a booth will be permitted without such additional contractual agreement. Exhibitors must contract with The Expo through the Expo Advertising Director for such permission.  The Expo reserves the right to choose not to offer this additional service.

34. The Exhibitor shall keep its booth clean and sightly in appearance.

35. All materials used by the Exhibitor shall be fire resistant, or fireproof.

36. No logos and no graphics are permitted on the side dividers of Exhibitor's booth. If side surfaces remain unfinished as of 3:00 P.M. of the day before the opening day of the Exhibition, The Expo shall authorize the official decorator to effect the necessary finishing, and Exhibitor must pay all charges involved thereby. In addition, if Exhibitor has not started setting up any of its displays by 3:00 P.M. of the day before the opening day of the Exhibitor, The Expo reserves the right to have such displays installed at Exhibitor's expense. All exhibits shall be ready by the opening hour of the Exhibition. The Expo will not allow any noise or moving of exhibits after the opening hour. No exhibit may exceed the height limitations as set by The Expo. Any Exhibitor whose booth exceeds the height limitation will be required to submit his plans in advance for approval by The Expo if such plans include the use of unusual effects or methods of presentation of the product as determined by The Expo.

37. Under no circumstances will the delivery or removal of any portion of an exhibit be permitted during the show without permission first secured in writing from The Expo.

38. The Exhibitor shall not have in his booth any displays, signs, literature, or related media that refer to or describe employment opportunities in its company.

39. The Expo reserves the right to reject, eject, or prohibit in whole or in part, or Exhibitor or its representatives, with or without giving cause.

40. Exhibitor shall employ only labor as made available by official contractors in the installation and dismantling of its exhibit, and in its operation when required by union agreements. If the venue is subject to union contracts for exhibitions, The Expo will comply with and require Exhibitor to comply with, such contracts.  In event of a dispute or disagreement between the Exhibitor and an official contractor, or between the Exhibitor and a labor union or labor union representative, or between two or more Exhibitors, all decisions of The Expo shall be binding on the Exhibitor. Exhibitor is liable for all damage that may arise for failure to comply with this provision.

41. These rules may be amended at any time by The Expo, and all amendments so mad shall be binding on the Exhibitor.

42. In the event of any breach of this agreement, in whole or in part by the Exhibitor, the Exhibitor agrees to pay to The Expo, in addition to any other payments provided for in this agreement, an attorney's fee equal to no less than twenty (20) percent of the damages of The Expo. The courts of the State of California located in Los Angeles County are the sole forum in connection with any and all claims by the Exhibitor. The Expo shall have the option to arbitrate any claim that either party may have hereunder. No action for any reason hereunder may be commenced by the Exhibitor in any jurisdiction other than the State of California, County of Los Angeles. The Exhibitor agrees that any and all notices and pleadings in connection with any claim hereunder may be served upon the Exhibitor by mail at the address designated herein. The Exhibitor consents to such service as being sufficient to establish personal jurisdiction over the Exhibitor in Los Angeles County, California.

43. This agreement, its interpretation, and any and all claims in connection therewith shall be governed by the substantive and procedural laws of the State of California with the same force and effect as if this agreement were entered into and carried entirely within California State.

44. If any provision of this agreement is, or becomes at any time for any reason whatsoever, unenforceable or invalid, no other provision hereof shall be affected thereby.

45. This agreement constitutes the complete and entire agreement of the parties and may not be altered or modified in any way except by a writing signed by an authorized office of The Expo.

46. Deposit of the Exhibitor's check does not constitute acceptance of this License. This License shall not be binding until signed by The Expo and the Exhibitor.

47. Exhibitor agrees to pay interest at a rate that is greater of one and one half percent per month, or the maximum allowable by law, on all moneys due The Expo. Exhibitor further agrees to pay any collection costs, including but not limited to, court cost, collection costs and attorney's fees (in the amounts stated above).

48. Exhibitor agrees to collect and pay all applicable sales taxes for goods and services sold at their booth.

49. Exhibitor agrees not to allow more than three of its employees to work any 8' x 10'  booth at any one time.

50. Clowns, magicians, jugglers, mimes, actors, and other "ambassador" performers outside Exhibitor's booth are permitted on a case-by-case basis and must be approved in advance by Expo management.  Approval will not be unreasonably withheld.  

To Reserve A Booth, Please Click An Appropriate Option Below
By clicking on a link below, you acknowledge that you have read and agree to the terms above.
Discount price for 10x10 booth if paid by July 31, 2011 $1,116
Reserve booth $1,395. Half due now, rest by August 11 $697.50 due to reserve
Check out to complete your booth reservation.   Check Out
Or call in your confirmation and payment:
Call our advertising representative Chris Dixon at (323) 810-4381 or call the office at (888) 556-6274 or (323) 957-1405 an ask for Matt or Diana to make a credit card payment over the phone or to ask to be invoiced first.